Hello Roo friends and fans,
Along with other handbook updates your organization should be addressing (see my blog below about employment law changes), the time is right to add a policy addressing the use of Artificial Intelligence in the Workplace. Below is a sample that I encourage you to customize for your organization.
Sample Artificial Intelligence (AI) in the Workplace Policy
Artificial Intelligence (AI) tools are transforming the way we work. While we remain committed to adopting new technologies to aid our mission when possible, we also understand the risks and limitations of generative AI chatbots and want to ensure responsible use. Our goal is to protect employees, clients, suppliers, customers and the company from harm and the disclosure of sensitive organizational and customer information.
Acceptable use of AI
• For general-knowledge questions meant to enhance your understanding on a work-related topic.
• To brainstorm ideas related to projects you are working on.
• To create formulas for Excel spreadsheets or similar programs.
• To draft an email, letter or document.
• To summarize online research or to create outlines for content projects.
Unacceptable use of AI
Employees should not use AI for the following purposes (this is not an exhaustive list):
• No proprietary company data may be submitted (copied, typed, etc.) into these platforms.
• Employees should not input personal information into AI, whether their own or that of a co-worker, client, customer or vendor.
• Copying and pasting, typing, or in any way submitting company content or data of any kind into the AI chatbot.
• Failing to properly cite an AI chatbot when used as a resource.
Additional Requirements
• All AI-generated content must be reviewed for accuracy before relying on it for work purposes. Do not rely on AI-generated content for legal or employment purposes.
• Employees must use generative AI chatbots in accordance with company policies.
• Only content written by employees may be included in final product.
Questions should be directed to Human Resources.
Along with other handbook updates your organization should be addressing (see my blog below about employment law changes), the time is right to add a policy addressing the use of Artificial Intelligence in the Workplace. Below is a sample that I encourage you to customize for your organization.
Sample Artificial Intelligence (AI) in the Workplace Policy
Artificial Intelligence (AI) tools are transforming the way we work. While we remain committed to adopting new technologies to aid our mission when possible, we also understand the risks and limitations of generative AI chatbots and want to ensure responsible use. Our goal is to protect employees, clients, suppliers, customers and the company from harm and the disclosure of sensitive organizational and customer information.
Acceptable use of AI
• For general-knowledge questions meant to enhance your understanding on a work-related topic.
• To brainstorm ideas related to projects you are working on.
• To create formulas for Excel spreadsheets or similar programs.
• To draft an email, letter or document.
• To summarize online research or to create outlines for content projects.
Unacceptable use of AI
Employees should not use AI for the following purposes (this is not an exhaustive list):
• No proprietary company data may be submitted (copied, typed, etc.) into these platforms.
• Employees should not input personal information into AI, whether their own or that of a co-worker, client, customer or vendor.
• Copying and pasting, typing, or in any way submitting company content or data of any kind into the AI chatbot.
• Failing to properly cite an AI chatbot when used as a resource.
Additional Requirements
• All AI-generated content must be reviewed for accuracy before relying on it for work purposes. Do not rely on AI-generated content for legal or employment purposes.
• Employees must use generative AI chatbots in accordance with company policies.
• Only content written by employees may be included in final product.
Questions should be directed to Human Resources.